Manager V

How To Apply:

• Select the link below to search for this position:  https://capps.taleo.net/careersection/371/jobsearch.ftl?lang=en
• Enter the job posting number “00056629” in the keyword search.
• You must create a CAPPS Career Section candidate profile or be logged in to apply.
• Update your profile and apply for the job by navigating through the pages and steps.
• Once ready, select “Submit” on the “Review and Submit” page.
• If you have problems accessing the CAPPS Career Section, please follow the instructions in the Resetting CAPPS Password for Job Candidate desk aid. 

Special Instructions:

• Applicants must provide in-depth information in the EXPERIENCE & CREDENTIALS section to demonstrate how they meet the position qualifications. Incomplete applications may result in disqualification.
• Resumes may be uploaded as an attachment but are not accepted in lieu of the information required in the EXPERIENCE & CREDENTIALS section of the application.

Interview Place/Time:

Candidates will be notified for appointments as determined by the selection committee.

Selective Service Registration:

Section 651.005 of the Government Code requires males, ages 18 through 25 years, to provide proof of their Selective Service registration or proof of their exemption from the requirement as a condition of state employment.

H-1B Visa Sponsorship:

We are unable to sponsor or take over sponsorship of an employment Visa at this time. Must be a citizen of the United States.

Equal Opportunity Employer

Texas Cyber Command does not exclude anyone from consideration for recruitment, selection, appointment, training, promotion, retention, or any other personnel action, or deny any benefits or participation in programs or activities, which it sponsors on the grounds of race, color, national origin, sex, religion, age, or disability.  Please call 512-463-5920 to request reasonable accommodation.

Position Description

Title:

Manager V

Class/Group:

1604/B26

Fair Labor Standards Act Status:

Exempt 

Position Summary

Performs highly complex (senior-level) strategic, administrative, and operational support to the Agency Head while managing the daily operations of the executive office. Supports the efforts of the Agency Head in providing quality leadership and oversight of cybersecurity objectives for the State. Required to handle confidential and sensitive information and communicate on behalf of the Agency Head with interagency personnel, government officials, industry executives, and other outside contacts. Works under minimal direction and supervision of the Agency Head with extensive latitude for initiative and independent judgment.

• Plans, directs, coordinates, and monitors administrative activities for the Agency Head and other executive staff, while maintaining strict confidentiality on sensitive business matters.
• Serves as the executive administrative liaison, procurement liaison, travel liaison, budget liaison and human resources liaison.
• Provide direction and guidance to contractors and TMD staff.
• Performs complex administrative duties such as maintaining calendars; scheduling meetings, interviews, and appointments; preparing various documents for distribution; attends meetings; and responds to telephone calls and inquiries
• Oversee and manage daily office operations to ensure an efficient, organized, and professional work environment. Responsibilities include daily meetings, schedules, inventory, establishing and maintaining files and databases.
• Coordinates and arranges travel requests and vouchers for Agency Head. Provides itineraries, transportation logistics, accommodations and conference confirmations. Maintains all travel-related instructions and resources; manages travel changes and logistics at night and weekends.
• Manages and provides the Agency Head with a daily agenda; prioritizes inquiries and requests while troubleshooting conflicts; makes judgements and recommendations.
• Manages and/or develops the planning, preparation, and dissemination of special reports, papers, letters, and memoranda.
• Coordinates and facilitates interagency administrative support activities with other support staff. Promotes and practices team concepts; assists in cross-training and utilizes the expertise of other support staff.
• Provides professional oversight and guidance to other occupations or support staff, including management-level staff, to ensure compliance with and adherence to regulatory standards and established procedures.

Other Job Functions

• Ensures agency staff are apprised of new and existing executive office administrative policies and practices.
• Maintains oversight of office supplies and equipment and prepares requisitions for supplies and services.
• Assists with the coordination of various projects and activities as needed or assigned.
• Assists with administrative support tasks such as large-volume mailings, receiving incoming materials, filing, etc.
• Evaluates budget requests, monitors budget expenditures, and adjusts as necessary.
• Performs related duties as assigned.

Education 

• Graduation from an accredited four-year college or university. Experience and education may be substituted for one another.

Experience and Training Required 

• A minimum of eight (8) years of successful, progressively responsible experience performing advanced administrative-level or office management work, at least four (4) of which included administrative or executive-level support to executive, upper management, or project management staff.

Experience and Training Preferred

• Experience providing administrative support in a State of Texas agency. 

Knowledge, Skills, and Abilities

• Knowledge of State of Texas procedures, methods, principles, and practices.
• Familiarity with terms and concepts of cybersecurity.
• Ability to be a self-starter, and work on concurrent tasks while effectively organizing, prioritizing, and coordinating work assignments and projects.
• Excellent organization/administrative skills, including a strong, consistent attention to detail and organized work style
• Experience in supervising, mentoring, and training employees.
• Knowledge of modern office equipment and applicable software.
• Skill in exercising sound judgment and effective decision making.
• Skill in using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problem.
• Skill in effective oral and written communication.
• Skill in coordinating and solving problems.
• Ability to exercise courtesy, tact, and diplomacy in all communications.
• Ability to apply established protocols in all communication with state leadership and members of the legislature.
• Ability to exercise sound judgment and discretion in handling confidential information.
• Ability to understand, follow and convey brief oral and/or written instructions.
• Ability to produce a high degree of accuracy in work.
• Ability to receive and respond positively to constructive feedback.
• Ability to effectively interpret policies, procedures, and regulations.
• Ability to analyze, interpret, develop, and prepare pertinent data in a clear, concise manner.
• Ability to work on concurrent tasks while effectively organizing, prioritizing, and coordinating work assignments.
• Ability to establish and maintain effective and cordial working relationships at all organizational levels, including management, direct supervisors, co-workers, internal and external customers.
• Ability to work independently and as part of a team, and to support and contribute to a cohesive team environment..
• Ability to comply with all applicable safety rules, regulations, and standards.
• Ability to comply with all agency policies and applicable laws.
• Ability to provide excellent customer service.
• Ability to work more than 40 hours as needed in compliance with the FLSA.
• Ability to travel and arrange for personal transportation for business-related travel.

Computer Skills 

• Proficiency in the use of a computer and applicable software necessary to perform work assignments e.g., word processing, spreadsheets (Microsoft Office required).

Other Requirements

• Regular and punctual attendance at the workplace.
• Criminal background check.

Working Conditions

• Frequent use of personal computers, copiers, printers, and telephones.
• Frequent standing, walking, sitting, listening, and talking.
• Frequent work under stress.
• Frequent work as team member and/or in direct contact with others.
• Frequently work extended hours (e.g., nights, weekends, early mornings, etc.)
• Occasional bending and stooping.
• Infrequent lifting and climbing.

Other Requirements

• Regular and punctual attendance at the workplace.
• Criminal background check.

Working Conditions

• Frequent use of computers, copiers, printers, and telephones.
• Frequent standing, walking, sitting, listening, and talking.
• Frequent work under stress, as a team member, and in direct contact with others.
• Occasional bending, stooping, lifting, and climbing.